We all know the adage that weighing the pig does not make it fatter… and so it seems do Ofsted:

“Schools choosing to use more than two or three data collection points a year should have clear reasoning for what interpretations and actions are informed by the frequency of collection”.

Anecdotally, as I visit schools up and down the country, it is clear that many are moving to a 3 times a year data drop model rather than half-termly, and now that straw poll has been backed up with some data.

TeacherTapp have been surveying their users on how frequently they are asked to provide data on pupils to the SLT for the last 3 years. Their graph shows a clear move from half-termly to termly:

TeacherTapp - frequency of data on pupils

It should be noted that this graph includes both primary and secondary settings, however TeacherTapp point out that if they just consider primary teachers who responded in all three years then the half-termly percentages have dropped from 54% to 30%.

Certainly, for some schools I visit, the reduction in the number of data drops has been balanced by a renewed emphasis on on-going, formative, assessment. As long as teachers are given the tools and skills to do this efficiently and it is embedded into their planning and assessment cycle then that can only benefit pupils.

Though I agree that less data drops, analysed rigorously, is of equal, if not more, benefit than more frequent attainment judgements I think that some additional baseline assessments are also beneficial. I am thinking in particular of entry to foundation stage and Key Stage 1. Given the disconnect between the foundation stage and Key Stage 1 curriculums, a year 1, Autumn 1 baseline against National Curriculum expectations allows progress to be tracked from entry.

Similarly, an assessment on entry to foundation stage will allow progress to be shown. A bonus is that many tracking systems will allow an ‘assessment conversion’ type report which will show what pupils have attained (for instance) at the end of Key Stage 1 broken down by where they were on entry to Reception.

Assessment Conversion Report

Finally, ensure you are making full use of your data drops. Slice the data in as many ways as you need to in order to track your key groups. Use the data to:

  • Inform pupil progress meetings
  • Identify target groups
  • Share with governors and other stakeholders
  • Provide more context/background to IDSR
  • Check consistency across the school

Less data drops, but of high quality and used effectively, will not only reduce teacher workload but will also help give leaders the confidence they know about pupil attainment and progress.

Please note: This article was written by Stephen Nicholls at Juniper Education

Stephen Nicholls’ blog post on the Juniper Website:

New for June 2019…

On Tuesday 4th June, we released a new report. This report is designed to be a supplement to your written parent reports.

See it in action

Watch the video below to see what the report can do:

If you have any questions, please email

We’re keen followers of education bloggers, not least the School Data Updates author James Pembroke, we really value his opinion in the primary school education sector.


This week I had an email from updates with the subject heading “Data management: reducing teacher workload”. Naturally this got my attention, and I decided it was well worth a read.


We’ve noticed that most schools who are changing their tracking methods, are moving from linear tracking to a Point In Time Assessment model.

Schools and MATs have told us that the PITA solution fits perfectly with the philosophy of the current curriculum. Plus, they say it saves time so more effort can be dedicated to teaching and learning.

Read on to learn if this can help you.


In partnership with our GDPR consultants and legal team, we have carefully scrutinised the GDPR, and we’ve taken the necessary steps to identify where we needed to comply and where any changes needed to be made.

We are pleased to announce that all our processes and technologies are documented and compliant with the GDPR, our staff have been trained and we have released our new legal documents. You can view these documents by using the button below.

View our GDPR documents

We’re really excited to be able to introduce OTrack 2018. We have included many improved features, all developed using modern technologies – allowing us to lay the foundations for future innovations in pupil tracking.


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